|BARCODING REQUIREMENT FAQ|
|The Warehouse USA - November, 2015|
Should I Barcode?
|Barcoding allows scanners to identify products quickly and
accurately. Scanning is simply more accurate than a human reading a long string
of characters for either SKUs or UPCs. In our world, 99% of the errors are the
result of human error: missing a digit, mistaking a letter O as number zero, a
5 as letter S, etc. Using scanning technology eliminates such errors once and
|This would result in task
verification, more accurate inventory data, streamlined shipping, more solid
tracking, and faster processing time. The end result is that we will be
able to provide you with better quality of services!
|2. To What Package Level Should I Barcode?
|At the minimum,
the warehouse would need to identify the items and quantity in each handling (selling)
unit. For example, if you would require us to process orders at the master
carton level, then each master carton will need barcoded identification of the
contents. If you require us to handle at the inner pack level, then inner packs
(as well as the master cartons) also must be barcoded.
|Also consider how the product might be received in our
building. For the example provided above, the LARGER of the two carton levels
(in this case, the master carton) would streamline the receiving process and
allow us to process your goods more quickly.
|Therefore, you would
want to barcode at each level where you would require us to handle your
|To illustrate the necessity of the above barcoding principle,
let us assume that your master cartons contain 24 items in 4 inner packs of 6
units each. Let us also assume that your master cartons are barcoded, so by
scanning the master cartons we know the total inventory (24) upon receiving. Later,
you would like us to fill orders at the inner pack quantity (6) level. If the
inner packs are not barcoded, it would require human involvement to maintain
the integrity of inventory and shipping data accuracy, which leads to loss of
speed and room for human errors.
Barcode Standard Should I Use?
|For our purposes, it does not really matter as long as the
bar code can UNIQUELY identify the product within your own pool of products. So
you may use your own SKU numbering convention. However, it is good practice to
use industry standards. Furthermore, many retailers require UPC marking. So if
you already have UPCs for your
products, please use them. We also recommend (but not require) that you use the GTIN-14 standard, which contains
both the UPC and digit indicating the package level. This is not required, but
would make our lives a bit easier, and more importantly, would serve you well
in the long run with your trading partners.
|Important: whatever identification method you finally decide to use, it needs to be
consistent with the Item Master file and the ASN you send us. So if you change
the identification method in the process, for example, if you switch from using
your own SKU numbers to using UPC, you need to update your Item Master and all
|The following links have good explanation on the details on
UPC and GTIN-14
Should I Do Next?
|If you are already barcoding your products, just make sure
that you bar code them at all packaging levels that you would want us to handle
(See #2 above).
|Contact your manufacturers: affixing barcode labels is most
easily done at the manufacturing stage. So contact your manufacturers to
require bar coding at various package levels. Chances are that they already
have experience doing it, but have not done so for you because they have not
|If you are doing it yourself, there are a lot of free
barcode generators on the internet, such as this link http://www.onlinelabels.com/label-generator-tools/Barcode-Generator.aspx
|We can generate and affix the barcode labels for you in the
warehouse at a discounted rate before March 31st , 2016. This is
usually more expensive than the manufacturer’s rate.
remember to use the same identification method in your Item Master and ASN that
you send us!
Do I Need To Get This Done?
|As soon as possible. The sooner you do this, the sooner you
will enjoy the benefits brought by automation process and accurate information.
|We are upgrading our system that would gradually phase out
the manual handling of the goods. In the beginning of 2016, the system upgrade
will be complete and put into use. And by March 31st , 2016, the
system roll-out will be complete.
Can I Contact If I have questions?
|Please email us at firstname.lastname@example.org if you have
|If your manufacturers prefer to communicate in Chinese,
please contact our Shanghai office:
|A copy of this FAQ translated in Chinese can be found here中文